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My Business Operates One or More Vehicles  
 
I Drive for the Transportation Industry  
 
I am an Owner/Operator in the Transportation Industry  
 
I Use My Personal Vehicle To Visit Customers for My Employer  
 
I Track Vehicle or Equipment Usage by Hours  
 
I Use My Personal Vehicle for Charity  
 
I Manage Vehicles for My Employer  
 
I Use One Vehicle for Multiple Ventures  
 
I Own Multiple Vehicles  
 
I Want My Vehicle To Run Its Best For a Long Time  
 
I Want To Maximize Fuel Economy  
 
I Race My Vehicle or Participate In Track Days  
 

My Business Operates One or More Vehicles

MotorNotes is a key tool in both tax preparation and managing operational expenses. Use MotorNotes to plan and record service for all your vehicles. Managing expenses allow for reporting on which vehicles are most cost effective and determing when vehicles should be replaced. Monitor fuel economy to receive early warnings into vehicle problems such as a clogged fuel or air filters. You may use configurable Distance Categories to identify distance travelled by customer, department, driver, or project. When it comes time to prepare taxes, one simple report will provide all the information you or your accountant need. With MotorNotes Network or Site Edition you can share vehicle information with anyone in your company.

I Drive for the Transportation Industry


Create Distance Rate schedules to reflect your pay rate. Record distance travelled with the Distance module and monitor your pay with Distance Rate reports. Track and report on time spent driving, on duty, or in a sleeper birth. Additionally, record fuel and other expenses and use the Report module to quickly produce reimbursement reports.

I am an Owner/Operator in the Transportation Industry


Create Distance Rate schedules to reflect your billing rate. Record distance travelled with the Distance module and monitor your pay with Distance Rate reports. You may use configurable Distance Categories to identify distance travelled by customer, department, driver, or project. Track and report on time spent driving, on duty, or in a sleeper birth. Record fuel, service, and other expenses and use the Report module to quickly produce reports for tax preparation or reimbursement. Plan and record service for multiple vehicles. Monitor fuel economy to receive early warnings into vehicle problems such as a clogged fuel or air filters.

I Use My Personal Vehicle To Visit Customers for My Employer


There are two key elements to driving your personal vehicle for your employer's business. The first component is expense reimbursement. Use MotorNotes to record the distance travelled then run a report that details your business trips for your expense reimbursement submission. The Distance Rate reports display both the distance travelled for business (in miles or kilometers) and the amount of the reimbursement. MotorNotes comes pre-loaded with the IRS reimbursement schedule and also allows for the setup of customer Distance Rate schedules. Additionally, you can manage incidental expenses such as parking and produce a report.

The second component is if the true cost of operating your vehicle exceeds the reimbursement, you may be able to deduct the excess from your taxes. MotorNotes allows you to manage expenses to use when preparing taxes. Please consult a tax professional regarding your personal circumstances.

I Track Vehicle or Equipment Usage by Hours


MotorNotes allows you to track vehicle or equipment usage by distance travelled or hours of use. Service logs and schedules can be managed by any combination of distance travelled, hours of use, and months elapsed. This feature gives you the convenience of managing your landscape equipment, diesel engines, off-road vehicles, and other tools in the same program as your cars, trucks, and motorcycles.

I Use My Personal Vehicle for Charity


Use MotorNotes to record the distance travelled to and from the charity. You could record all charities together or define a separate Distance Category for each charity. MotorNotes comes pre-loaded with the IRS charity reimbursement schedule in the Distance Rate module. When preparing your taxes you may run a report to provide documentation of the distance travelled for charity and the amount of the deduction. Please consult a tax professional regarding your personal circumstances.

I Manage Vehicles for My Employer


Use MotorNotes to plan and record service for multiple vehicles. Managing expenses allows for reporting on which vehicles are most cost effective and determining when vehicles should be replaced. Monitor fuel economy to receive early warnings into vehicle problems such as a clogged fuel or air filters. You may use configurable Distance Categories to identify distance travelled by customer, department, driver, or project. With MotorNotes Network or Site Edition you can share vehicle information with anyone in your company.

I Use One Vehicle for Multiple Ventures


MotorNotes provides for the creation of Distance Categories to fit your needs. When recording distance you may enter information pertinent to one business or all of them with just a few keystrokes. The Report module includes detail and summary reports to use in examining the operational costs of your businesses and when preparing taxes. The Report module will also identify the proportional use of the vehicle for each venture. Distance Rate reports will demonstrate standard IRS deductions for comparison to the actual operatingcost of the vehicle.

I Own Multiple Vehicles


MotorNotes provides information about ALL of your vehicles at your fingertips. The Service Plan module is especially helpful for owners of multiple vehicles for two reasons. First is the reminders so you can stay on top of maintenance. Second is the ability to customize the Service Plan for each vehicle, as infrequently used vehicles may require maintenance based on time moreso than distance travelled.

I Want My Vehicle To Run Its Best For a Long Time


The key to a long life for your vehicle is preventive maintenance. The Service Plan module provides the tools you will need to ensure all maintenance is completed on schedule. Monitoring fuel economy is another tool to monitor the health of your vehicle.

I Want To Maximize Fuel Economy


Use the Fuel module in MotorNotes to record the impact on fuel economy of fuel brand, tire pressure, or route for your daily commute. The Service Plan module also provides the tools to stay on top of preventive maintenance, a key to maximizing fuel economy.

I Race My Vehicle or Participate In Track Days


Those of us who take our vehicles to the track know that they require much more maintenance than a street only vehicle. The ability to create custom Service Plans in MotorNotes is ideal to ensure your vehicle receives proper attention. Additional details such as engine tuning or suspension setup can be entered and reported on with definable Service or Other Categories.


 
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